Statutory info
The statutory record on an employee profile — tax and social-security identifiers, dependent children, second-job declaration, and medical insurance fields. Who can view and edit them, and how they affect payroll.
Every employee profile has a Statutory info tab that holds the tax and payroll-affecting data the payroll engine needs. The fields are country-neutral — the country payroll rules (Guyana: GRA) interpret them.
Where to find statutory info
Go to App → Employees, click the employee, then open the Statutory info tab.
This tab is only visible to HR Admin, Payroll Admin, Tenant Owner, and Tenant Admin. Managers and employees don't see it.
Fields
| Field | What it holds |
|---|---|
| Tax identification number | The employee's statutory tax ID. In Guyana this is the TIN. |
| Social security number | The statutory social-security ID. In Guyana this is the NIS number. |
| Dependent children | The number of dependent children. Directly affects the payroll child allowance calculation. |
| Has second job | Whether the employee has a declared second income, and the second-job pay amount. Affects tax treatment. |
| Medical: on file | Whether a medical certificate is on file. |
| Medical: payroll deduction | Whether a medical premium is deducted through payroll. |
| Medical: external premium | Whether the employee pays their medical premium outside payroll. |
| Other deductions | A recurring deduction amount not covered by the other fields. |
How it affects payroll
Dependent children is the most significant field for payroll calculations. Each dependent child may qualify the employee for a child allowance under the country's tax rules. If this number is wrong, the employee's net pay may be too high or too low.
The second-job declaration and medical deduction fields feed into tax and deduction computations for the relevant pay period.
If any statutory field is missing when a payroll run is processed, the engine applies the statutory default (usually zero). Correct the value before the next run to ensure accuracy.
Who can see and edit statutory info
Statutory identifiers (TIN, NIS/social security number) and bank account numbers are masked by default for most roles. Only Payroll Admin, Tenant Owner, and Tenant Admin see the full unmasked values.
| Action | Who |
|---|---|
| View the Statutory info tab | HR Admin · Payroll Admin · Tenant Owner · Tenant Admin |
| See full TIN / NIS (unmasked) | Payroll Admin · Tenant Owner · Tenant Admin |
| Edit any statutory field | HR Admin · Payroll Admin · Tenant Owner · Tenant Admin |
Masking is enforced on the server. The masked value is sent to the browser — the full identifier never reaches non-payroll sessions.
Correcting a wrong value
Changing the Dependent children count mid-cycle affects payroll from the next run onward. It doesn't retroactively recalculate issued payslips. If a past payslip was calculated with the wrong count, use the payslip correction workflow to issue a corrected payslip with the right values. See Effective-dated rules.
No-login employees and statutory data
No-login employees (those without an email or system account) have statutory records just like any other employee. Their payroll is calculated, their TIN/NIS is stored and masked by role, and their dependent children count feeds into the allowance calculation. The absence of a login doesn't affect any of this.
See Employees — no-login employees for how to give a no-login employee system access when needed.
Troubleshooting
The Statutory info tab isn't visible. Your role doesn't have permission to view it. Only HR Admin, Payroll Admin, Tenant Owner, and Tenant Admin can see this tab.
TIN or NIS shows as masked. You're seeing the masked value because your role is not Payroll Admin or above. If you need the full value to verify it with a government authority, ask a Payroll Admin to confirm it.
Dependent children count is wrong and it affected a past payslip. Correct the count on the profile first so future runs are right. Then raise a payslip correction for any issued payslip that used the wrong value.
The employee has no statutory record at all. Open the Statutory info tab — if no values are set, click Edit and enter the relevant fields before the next payroll run.